Find jobs
Pricing
Sign in
FIND JOBSPRICINGSIGN INSIGN UP
← Back
Independence Pet Holdings

Facilities Coordinator

LocationChicago, IL
Work modehybrid
Company size1,001–5,000 people
First seen1w ago
Last seen1d ago
Duties / Responsibilities:
•
Act as the primary point of contact for all facilities-related inquiries.
•
Coordinate maintenance and repair services, working with vendors and contractors as needed.
•
Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management.
•
Conduct routine inspections to ensure facilities are safe, clean, and fully operational.
•
Track and maintain inventory of office and facility supplies; place orders as required.
•
Support space planning, office moves, and seating arrangements.
•
Assist with budget tracking and invoice processing related to facilities expenses.
•
Enforce health and safety regulations in accordance with company policies and local laws.
•
Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.
•
Coordinate building access for employees, visitors, and vendors.
Required Skills / Abilities:
•
Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment
•
Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
•
Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions.
•
Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards.
•
Effective Communication – Clear written and verbal communication with staff, vendors, and management.
•
Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work.
•
Budget Awareness – Basic understanding of budgeting, invoice review, and cost control.
•
Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision.
•
Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.
Education and Experience:
•
Bachelor’s degree
•
3 years experience in facilities coordination, office management, or a similar experience
•
Knowledge of building systems, maintenance procedures, and occupational safety regulations.
More roles at Independence Pet Holdings
Payroll SpecialistTechnical Business Systems AnalystDirector, Service OperationsClaims Adjuster - AssociatePaid Media Manager
Seekless
Product
Find jobsCompaniesPricing
Legal
PrivacyTermsCookies
© 2026 SEEKLESS, INC. ALL RIGHTS RESERVED.BUILT WITH CARE