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Wfp

Senior Business Support Associate (Fleet & Training) G7,Kampala

LocationKampala, Uganda, The Republic Of
Work modeon-site
Typefull-time
DepartmentSupply Chain
Company size10,000+ people
First seen4d ago
Last seen2d ago
DEADLINE FOR APPLICATIONS
30 September 2026-23:59-GMT+03:00 East Africa Time (Kampala)
Legal
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
•
WFP is a 2020 Nobel Peace Prize Laureate.
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WFP offers a highly inclusive, diverse, and multicultural working environment.
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WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
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A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
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We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
WFP operates a Global Fleet Hub and maintenance workshop in Kampala, Uganda, which
supports the heavy-duty fleet operations of the Uganda Country Office as well as operations
across the East and Southern Africa region. The hub leases trucks to country offices to address
critical transport capacity gaps in the commercial transport market and provides a range of fleet
support services, including technical assistance, and fleet management support.
In addition, under the umbrella of the Transport Training Centre (TTC) based in Accra, Ghana, the
Kampala Hub delivers fleet and transport-related training programmes to WFP staff and partner
organizations across the region, contributing to the strengthening of fleet management and
transport capabilities.
About the role
To support these activities, WFP is seeking a Fleet Operations and Training Associate who will
provide operational, administrative, financial, and coordination support to the Kampala Fleet
Hub and the TTC, ensuring the efficient delivery of fleet services and training activities across the
region.
KEY ROLE & RESPONSIBILITIES:
• Coordinate the deployment of fleet assets and ensure the timely and effective utilization of fleet trucks in support of operational requirements.
• Manage and coordinate light vehicle (LV) service and maintenance requests received through the Fleet Booking Hub, ensuring timely processing of bookings and preparation of related invoices.
• Coordinate outsourced fleet personnel management, including drivers and mechanics, liaising with service providers and processing monthly service invoices in accordance with corporate procedures.
• Manage the Fleet Hub petty cash account, ensuring proper documentation, reconciliation, and compliance with WFP financial procedures.
• Process procurement and financial transactions, including Purchase Requisitions (PRs) and Material Purchase Orders (MPOs), as requested by the Regional Fleet Manager.
• Provide operational, administrative, and coordination support to the Regional Fleet Manager and contribute to the effective delivery of fleet services across the region.
• Serve as the focal point for Transport Training Centre (TTC) activities at the Kampala Fleet Hub, supporting the planning, coordination, and implementation of training programmes and related activities based on the instructions of the TTC Training Coordinator.
• Assist in training needs assessments and follow-up actions for assigned country offices, liaising with the TTC Coordinator to ensure the timely delivery of training activities in line with operational requirements.
• Support the organization and delivery of training events, workshops, and meetings, including preparation of administrative documentation, invitation letters, participant coordination, visa arrangements, and oversight of service providers such as catering and interpretation services. • Maintain effective working relationships with internal and external stakeholders, facilitating information sharing, coordination, and the effective delivery of fleet and training services.
• Support the collection, organization, and management of audio-visual content documenting TTC activities, training events, and fleet initiatives.
• Contribute to the implementation of communication and visibility activities for the TTC, ensuring alignment with project objectives and corporate communication standards.
• Assist in the development of communication products and outreach materials for internal and external audiences, ensuring consistency with WFP branding and corporate messaging.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Completion of secondary school education OR University degree (Diploma/Bachelor) in Supply Chain OR a related field is highly preferred.
Experience:
At least seven years of experience with a secondary school certificate OR University degree (Diploma/Bachelor’s) with a minimum of three or more years of experience in supply chain, with proven capability in fleet management. Knowledge & Skills:
Nice to have
• Prior experience with the UN system or an international NGO is desirable.
• Experience in computer applications (MS Office, internet).
• Knowledge of fleet management and transport operations.
• Knowledge of administrative and financial procedures, including procurement, invoice processing, and budget tracking.
• Understanding of communication and outreach activities
• Strong organizational and coordination skills with the ability to manage multiple activities simultaneously.
• Excellent planning and follow-up skills. Languages:
• Fluency in oral and written English, including strong writing skills
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
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All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
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We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
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If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
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At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
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Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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