DepartmentVirtual Assistant / Full - Time, Operations
Company size51+ people
First seen4mo ago
Last seen1d ago
Overview
We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.
This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE)
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Manage and triage incoming emails
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Respond, redirect, or decline requests on behalf of the executive
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Act as a gatekeeper — ensuring only high-priority items reach the executive
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Route requests to relevant team members
Calendar & Time Protection
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Manage and optimize executive calendar
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Decline or reschedule unnecessary meetings
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Ensure time is allocated effectively
Business Operations Support
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Assist in keeping internal workflows on track
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Support coordination across team members
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Ensure follow-ups and tasks are completed
Collaboration with EA Team
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Work under and alongside the current EA
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Learn systems and processes quickly (within ~2 weeks)
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Transition into independent support after onboarding
Requirements
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Strong experience in Executive Assistant or similar role
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Excellent judgment and decision-making ability
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Ability to confidently say “no” on behalf of executive
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Highly organized and detail-oriented
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Comfortable working in structured, fast-paced environments
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Experience with Google Workspace
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AI awareness or willingness to learn
Nice to Have
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Experience supporting high-level executives
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Experience in fast-growing or high-demand environments
Location: Remote
Type: Full-Time
Working Hours: 10:00 AM – 7:00 PM Pacific Time
Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)