PRINCIPAL ACCOUNTABILITIES:
Perform directives from leadership in the coordination of administrative procedures/policies within the Gallery of Art and/or serve as the liaison for events and programming with fine arts and other university departments.
Supports all procurement actions relating to, but not limited to, programs that include requests for travel authorizations, contractor services (work for hire), student workers, goods requisition, and grants coordination. Works with the HUGA Executive Director to reconcile program expenditures for departmental budgets and accounting records.
Works as interdisciplinary administrative coordinator for revolving gallery programs such as collection and exhibition initiatives, in addition to supporting symposiums, conferences, and colloquia such as James A. Porter Art Colloquium and Fine Arts Festival, etc.
Oversees the scheduling of appointments, meetings, and conferences.
Coordinates logistics of all events and meetings, including travel and lodging arrangements, agendas, information packets, parking, amenities, etc., and provides on-site guidance to visitors and guests for university-related events.
Serves as the point of contact for vendors/contractors and supports the procurement process for the departmental unit in coordinating ongoing projects.
Responsible for maintaining the overall office gallery constituent database.
Performs research and other related duties as assigned.
Oversees student work-study and internship program.