Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
About the company
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you’ll be able to work from home.
Who The Client Is: A Sydney-based commercial HVAC business providing installation, maintenance, and repair services to commercial and industrial clients across the Sydney metro area. We are a small, close-knit team of nine who take pride in delivering quality work and looking after our clients.
Role Overview: We are looking for a reliable, organised Operations & Systems Coordinator based in the Philippines to support our Business Manager and admin operations remotely. This is a general admin support role focused on keeping the business running smoothly behind the scenes — handling emails, documents, scheduling, data entry, and coordination tasks.
Key Responsibilities:
Email & Communication
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Monitor and triage the admin inbox daily
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Draft replies to client enquiries using provided templates
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Send quote follow-up emails to clients with no response after 5 business days
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Follow up outstanding invoices with reminder emails
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Forward urgent items to the business owner immediately
Quoting & Documents
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Format and finalise quote documents in Word or Excel