KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
HR Project Portfolio Management
Manages a high-volume portfolio of concurrent HR projects across multiple functional areas.
Maintains a consolidated view of HR projects, providing visibility into project status, milestones, resources, risks, dependencies, and upcoming decisions.
Establishes and applies consistent project management standards, tools, templates, and governance across HR initiatives.
Supports project intake and prioritization by providing visibility into resource requirements, dependencies, timing, and capacity.
Identifies competing priorities and resource constraints and escalate concerns to HR leadership for resolution.
Maintains portfolio-level reporting to provide HR leadership with clear visibility into overall project health and progress.
Project Planning & Management
Manages projects through the full project lifecycle, from initiation and planning through execution, implementation, and closeout.
Develops comprehensive project plans defining scope, objectives, deliverables, timelines, milestones, resources, dependencies, and responsibilities.
Establishes clear roles and accountability across project teams.
Coordinates activities across HR, IT, Finance, Legal, Operations, Communications, external consultants, vendors, and other stakeholders as appropriate.
Facilitates project meetings, working sessions, status reviews, and decision-making discussions.
Follows up on commitments and drives accountability for assigned actions and deliverables.
Maintains project documentation, decision logs, action items, and other project records.
Provides hands-on project support when appropriate while maintaining accountability with functional subject matter experts for functional decisions and deliverables.
Cross-Functional & Technology-Enabled Projects
Provides project management support for HR initiatives involving technology, process, policy, compliance, Total Rewards, talent, employee experience, and other functional areas.
Manages HR workstreams associated with system enhancements, implementations, integrations, and optimization efforts, including initiatives involving Workday and other enterprise technologies.
Coordinates project activities such as requirements gathering, testing, user acceptance testing, communications, training readiness, implementation planning, and post-launch activities as appropriate.
Partners with HR functional leaders, HR Operations, HRIS, IT, and other stakeholders to ensure roles, responsibilities, timelines, and dependencies are clearly established.
Coordinates HR project activities within broader enterprise technology initiatives while maintaining alignment with established IT project governance and methodologies.
Ensures HR business requirements, decisions, dependencies, and deliverables are appropriately represented and tracked within cross-functional projects.
Resource & Dependency Management
Identifies project resource requirements and coordinates resource commitments across HR and cross-functional teams.
Maintains visibility into resource capacity and competing demands across the HR project portfolio.
Identifies resource conflicts, competing priorities, and cross-project dependencies before they impact delivery.
Partners with HR leadership to escalate resource constraints and sequencing challenges.
Coordinates external consultants and vendors against established project plans and deliverables.
Risk, Issue & Change Management
Identifies, documents, monitors, and communicates project risks, issues, assumptions, and dependencies.
Develops mitigation plans in partnership with project owners and subject matter experts.
Establishes clear escalation protocols and proactively elevate risks requiring leadership decisions.
Manages changes to project scope, schedule, resources, and deliverables through appropriate project governance.
Ensures key decisions are documented and communicated to impacted stakeholders.
Stakeholder Management & Communication
Builds effective working relationships across Human Resources and with cross-functional business partners.
Develops project communication plans appropriate to the size, complexity, and audience of each initiative.
Translates detailed project information into clear, concise updates for HR and senior leadership.
Facilitates cross-functional collaboration and maintains alignment among stakeholders with different priorities and responsibilities.
Influences without direct authority to maintain momentum and accountability.
Project Reporting & Governance
Develops and maintains project dashboards, status reports, portfolio summaries, and leadership updates.
Establishes project health indicators and consistently monitors schedule, scope, resources, risks, and deliverables.
Facilitates project governance meetings and leadership reviews.
Provides transparent reporting on projects that are on track, at risk, or require leadership intervention.
Tracks project outcomes and conducts project closeouts and lessons-learned reviews to continuously improve project delivery.