Key Responsibilities
Contract Administration & Issue Resolution
• Support resolution of construction phase project issues by researching contract language, gathering technical input, and developing recommendation options for management and Owner leadership.
• Assist in developing technical memos, determinations, owner positions, and written analyses documenting how contract provisions apply to specific issues, trends, or disputes.
• Support tracking, documentation, and analysis of change orders, potential change orders, claims, disputes, and resolution pathways.
• Provide background research and documentation for dispute resolution meetings, commercial negotiations, or litigation support as needed.
Document Management & Communications
• Manage and coordinate flow of post let project documentation, including RFIs, submittals, non-conformance reports, notices, correspondence, meeting minutes, and progress reports.
• Assist in preparing, reviewing, or consolidating responses to correspondence, contractor notices, and technical submissions.
• Help maintain version control, document logs, and compliance tracking to ensure timely handling of all contractual communications.
Owner Representation & Coordination
• Participate in project status meetings, risk meetings, design/constructability reviews, and partnering or coordination sessions.
• Engage regularly with technical SMEs, contractor and designer staff, commercial leads, and Owner stakeholders to ensure alignment and communication.
• Support development of contract policy revisions, guidance memos, and improvements based on lessons learned or observed process gaps.
Team Support, Training & Knowledge Management
• Assist in mentoring project team members on interpreting contract requirements, communicating in accordance with contractual obligations, and documenting issues effectively.
• Support the development of best practices, process improvements, templates, and training materials related to contract administration.