Core Responsibilities
Executive and Administrative Support
• Provides primary executive support for one or more senior leaders, including proactive calendar management, meeting coordination, and scheduling prioritization.
• Coordinates domestic and international travel arrangements, ensuring efficient use of executive time and adherence to company policies.
• Processes and tracks travel and business expenses in an accurate and timely manner.
• Prepares meeting materials, presentations, agendas, and briefing documents to support leadership meetings and executive preparedness.
• Manages correspondence, communications, and requests requiring confidentiality, discretion, and professional judgment.
• Serves as a liaison between executives, employees, and business partners to facilitate efficient communication and follow-up.
Organizational and Team Support
• Supports day-to-day operational needs of the leadership team and broader organization.
• Assists with onboarding activities for new employees, including coordination of technology, workspace, access requests, orientation meetings, and team introductions.
• Provides local employee support by helping connect associates with resources, answering questions, and facilitating issue resolution.
• Supports organizational communications, announcements, and team updates.
• Maintains organizational charts, distribution lists, team rosters, and other operational resources.
Meeting, Event, and Employee Engagement Coordination
• Coordinates in-person meetings, leadership off-sites, employee forums, town halls, and team events.
• Manages meeting logistics, including venue selection, catering, technology requirements, agendas, materials, and attendee communications.
• Supports employee engagement initiatives, recognition programs, volunteer activities, and culture-building efforts.
• Partners with leaders and stakeholders to execute activities that enhance employee experience and organizational connectivity.
• Tracks event budgets, registrations, attendance, and post-event follow-up actions.
Project and Business Execution Support
• Participates in cross-functional projects and organizational initiatives by coordinating meetings, tracking deliverables, and supporting project execution.
• Assists leaders in monitoring action items, milestones, and key deliverables to ensure timely completion.
• Develops and maintains reports, presentations, trackers, and documentation supporting business priorities.
• Identifies opportunities to improve administrative and operational processes and contributes to implementation of enhancements.
• Supports special projects and ad hoc assignments that advance organizational goals and leadership priorities.
Relationship Management and Collaboration
• Builds effective working relationships across teams, functions, and management levels.
• Collaborates with business partners including Human Resources, Corporate Security, Technology, Facilities, Finance, Communications, and Administrative Support teams.
• Demonstrates professionalism and sound judgment when handling sensitive or confidential information.
• Supports a positive team culture through responsiveness, collaboration, and a service-oriented mindset.