Executive Calendar Management
● Manage and maintain a complex executive calendar
● Schedule, reschedule, and coordinate internal and external meetings
● Prioritize requests and protect executive time
● Coordinate with stakeholders to ensure efficient scheduling
● Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
● Manage monthly expense reporting using SAP Concur
● Collect, organize, and upload receipts
● Submit expense reports accurately and on time
● Provide expense support for up to three executives
● Book and coordinate executive travel (primarily train travel)
● Manage itineraries and scheduling changes
● Ensure smooth travel logistics and documentation
Executive & Administrative Support
● Provide administrative support for the Head of Legal
● Assist with meeting preparation and documentation
● Support deck creation and presentation formatting (PowerPoint)
● Assist with general Microsoft Office-based tasks
● Maintain organized documentation and digital files