Role and Responsibilities:
Accounts Payable:
• Process vendor payments for 8 entities and process check payments.
• Maintain AP files, W9 files, and ACH files.
• Review the invoice entry process to ensure proper coding, remittance information, departmental approval, and due date.
• Compile and review credit card transactions in preparation for file upload.
• Research and identify corrective actions for problem invoices, including process changes, if necessary.
• Build strong cross functional partnerships to resolve processing issues with all internal departments.
• Partner in the development, implementation, and maintenance of systems, procedures, and policies to ensure adherence to company guidelines and streamline workflow.
• Prepare all reconciliations associated with AP and serve as primary contact for payable requests.
• Deposit checks and cash weekly for multiple entities.
• Track outstanding checks over 90 days, void and re-issue as needed.
• Process annual 1099’s for multiple companies.
• Respond to employee and vendor inquiries regarding unpaid/paid invoices.
Accounting:
• General Ledger - Coordination, preparation, documentation of daily transactions.
• Assist with monthly closing entries; intercompany processing and balancing.
• Bank account reconciliations.
• Track and reconcile capital expenditures.
• Assist with preparation of monthly financial reports and annual budgets.
• Collaborate on other projects or duties as needed.
• Ad-hoc internal reporting and analysis.