• Provide administrative support to the HR Business Partner team and the training manager
• Maintain personnel files in compliance with company standards and applicable state and federal guidelines.
• Maintain the integrity and confidentiality of human resource files and records.
• Assist with maintaining recruitment and selection records.
• Responsible for internal new hire process including all department notifications and new hire orientation scheduling.
• Initiate and conduct employee drug and background checks.
• Responsible for the timely entry of new hires, pay rates, pay status changes and termination information of all employees into the HRIS.
• Complete E-Verify submissions for all new hires and maintain accurate, compliant form I-9 records. Conduct or assist with new hire on-boarding and orientation.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assist with creation and editing of companywide communications via email and intranet posts.
• Order new hire welcome bags supplies and coordinate with Marketing to ensure brand guidelines are met.
• Assist with content creation and maintenance of HR intranet pages.
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, training initiatives, etc.; refer more complex questions to appropriate senior-level HR staff or leadership. Provide support to the HR department. Assists with the planning and execution of special events such as benefits enrollment, organization-wide meetings, training initiatives, etc.
• Perform other duties and special projects as assigned.