Roles and Responsibilities
· This role is a high transaction volume with very short RFP cycle times and requires full knowledge of. managing all aspects of sourcing, procurement, vendor management
· Provide specialized contracting and sourcing of third-party services for facilities management operations.
· Familiar with concepts and procedures relating to procurement and contracts management to include government and public entities and with the need to have knowledge of Federal Procurement Policy and/or Federal Acquisition Regulations (FAR).
· Responsibilities will include maintaining contracts and vendor database, researching new suppliers, interviewing and negotiating to obtain prices and specifications.
· Manage the Request For Proposal (RFP) by researching information on vendors, current contracts, pricing, baseline spending and other relevant information
· Coordinate the preparation of RFP package, release to vendors, collection and summarization of proposal data applications as needed.
· Work with Contracts Administrator to ensure all contracting and procurement standards are maintained throughout the portfolio to JLL and/or client requirements.
· Collect, analyse and prepare reports to measure client satisfaction based upon Service Level Agreements and KPIs.
· Prepare monthly and quarterly reports on contracts, spend and savings.
· Create and run ethical small RFP’s and analyze price proposals, financial reports and other data to determine the reasonability of price and contractor capabilities.
· Experience negotiating with a supplier different scope of service and pricing.
· Conduct regular market and spend analysis programs to drive cost savings and supplier improvements.
· Ability to work in a fast-paced environment with strict timelines and establishing work priorities to achieve goals on time.
· Proactively managing internal and external customer expectations and delivering high level communications.
· Develop new programs (innovation) and/or processes that will benefit the Client and JLL
· Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.
· Ensure compliance to JLL standard processes and procedures.
· Project management lead for equipment sourcing and installs at client locations.