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Executive Assistant & Customer Experience Specialist

LocationSouth Africa

Work moderemote

Typefull-time

DepartmentVirtual Assistant / Full - Time, Operations

Company size51+ people

First seen3mo ago

Last seen20h ago

About the Role

The client is a semi-luxury e-commerce brand with two physical retail locations and a growing wholesale channel. We’re looking for a sharp, proactive Executive Assistant & Customer Experience Specialist to keep the founder’s world organised and make sure every customer feels looked after.

This is not a purely reactive inbox role — you’ll triage, investigate, draft, and close loops. You’ll be the founder’s right hand: managing email across customer service and wholesale channels, flagging priority action items, and helping the business run smoothly day-to-day.

What You’ll Do

Executive Assistant

• Monitor and manage the founder’s email inbox; triage and prioritise daily action items

• Draft email responses and compile a daily review list for founder approval before sending

• Monitor the wholesale inbox and draft outreach/responses for wholesale leads and partnerships

• Manage calendar, schedule calls, and coordinate follow-ups

• Help keep the founder organised, focused, and ahead of deadlines

Customer Experience

• Handle customer enquiries via email, SMS, and any live channels within defined SLAs

• Use Shopify Admin to investigate orders, fulfillment statuses, and customer history

• Resolve issues with empathy, speed, and brand-aligned communication

• Coordinate with store teams and fulfillment to close cases end-to-end

• Maintain and update macros, FAQs, and lightweight SOPs

• Identify recurring issues and flag them with suggested fixes

• Provide a daily summary of volume, themes, and escalations

Must-Haves

• Excellent written English — polished, warm, and professional

• Strong organisational skills and high attention to detail

• Experience with Google Workspace (Gmail, Docs, Sheets, Drive)

• Comfortable with Shopify Admin for order lookups and customer history

• Proactive communicator — you flag problems early and follow through

• Able to work Hawaii Standard Time (HST) business hours

• South African accent preferred for any voice-based customer interactions

Nice-to-Haves

• Klaviyo (or similar ESP) — ability to check customer tiers and purchase history

• Experience with helpdesk tools (Gorgias, Zendesk, Help Scout, or similar)

• Background in e-commerce, retail, or luxury/semi-luxury customer service

• Experience supporting wholesale or B2B email outreach

What Success Looks Like

• The founder’s inbox is organised, prioritised, and actioned daily with zero dropped balls

• Customers receive warm, on-brand responses within agreed SLAs

• Wholesale enquiries are followed up consistently and professionally

• The founder spends less time in reactive mode and more time on big-picture work

If you’re someone who gets satisfaction from making a busy founder’s life easier and genuinely enjoys delivering great customer experiences — this role is for you.

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