Expense accounting & period-end recognition
• Record and review expenses across group entities, ensuring proper classification, cost center, and entity coding
• Ensure expenses are recognized in the correct accounting period in line with the matching principle
• Prepare and post monthly accruals for unbilled or uninvoiced expenses
• Maintain and amortize prepayment schedules (SaaS subscriptions, licenses, insurance, rent)
Intercompany transactions
• Prepare and record intercompany expense allocations and recharges with proper supporting documentation
• Issue and track intercompany invoices in line with group transfer pricing policies
• Support reconciliation of intercompany payable and receivable balances across entities
• Own the expense close checklist; ensure all invoices, accruals, and prepayments are posted before the close deadline
• Perform variance analysis on key expense lines versus budget and prior periods
• Prepare balance sheet reconciliations for accruals, prepayments, and intercompany balances
Vendor invoice processing
• Review and post vendor invoices to the correct GL account, cost center, and entity
• Match invoices to approvals before posting
• Support payment run preparation in line with the approved payment calendar
• Maintain organized vendor documentation and the vendor master file
Controls & audit readiness
• Maintain audit-ready files for all expense and payables transactions
• Support the implementation and maintenance of internal controls around the procure-to-pay cycle
• Assist with external audit requests and regulatory inspections related to expenses