Responsibilities:
• Maintain accurate and timely supplier master data in compliance with internal controls and governance standards.
• Process purchase orders, supplier invoices, and employee/shoppers’ expenses accurately and within agreed timelines.
• Ensure correct coding to general ledger accounts, departments, and projects, including reviewing entries prepared by junior team members.
• Handle multi-currency payment processing, ensuring timely execution and adherence to company policies.
• Monitor invoice aging and payment cycles, proactively identifying and resolving overdue items or risks, and optimize cash flow.
• Perform regular reconciliation of supplier and bank accounts, investigating and resolving discrepancies.
• Act as a key point of contact for suppliers and internal stakeholders to resolve queries and payment issues.
• Support the AP Team Lead in overseeing daily operations to ensure accuracy, timeliness, and service quality.
• Monitor and track AP KPIs and SLAs (response time, accuracy and timeliness), highlighting gaps and driving corrective actions.
• Coach and guide junior team members, including onboarding, training, and providing day-to-day operational support.
• Review and validate work performed by junior team members to ensure quality, accuracy, and compliance.
• Drive process improvement initiatives, identifying inefficiencies and implementing solutions to enhance productivity and reduce risk.
• Maintain and update SOPs and process documentation to ensure consistency, scalability, and audit readiness.
• Ensure compliance with financial, tax, and internal control requirements, and support month-end closing and audit activities.
• Collaborate with cross-functional teams and support system enhancements, UAT, and other projects to improve the AP process.