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PA
Pavago

Senior Marketing Coordinator

LocationCosta Rica
Work moderemote
Typefull-time
DepartmentCandidate Sourcing
Company size501+ people
First seen1w ago
Last seen1d ago
Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration.
This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks.
This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment.
What You’ll Own
Marketing Execution & Social Media Management
Manage day-to-day social media execution across:
•
LinkedIn
•
Facebook
•
Instagram
•
Online community groups
You’ll:
•
Create, design, schedule, and publish social content
•
Write and format captions and posts
•
Manage comments, DMs, and community interactions
•
Monitor engagement and audience activity
•
Maintain organized performance tracking
•
Support advertising campaigns for programs and events
•
Ensure content is published consistently and on schedule
Content Creation & Marketing Materials
Create and organize marketing and program assets, including:
•
Short-form videos
•
Social graphics
•
Scripts
•
Guides
•
Workbooks
•
Cheat sheets
•
Program documents
Use tools such as:
•
Canva
•
Veed
•
OpusClip or similar video editing platforms
Maintain consistent branding, formatting, messaging, and presentation across materials.
GoHighLevel, Email Marketing & CRM
Build and manage marketing workflows using GoHighLevel (GHL).
Responsibilities include:
•
Email campaign setup
•
Automated workflows
•
Prospect outreach
•
Follow-up sequences
•
Pipeline updates
•
Contact management
•
CRM data maintenance
Keep records accurate and ensure no lead, prospect, or participant follow-up is missed.
Executive & Operational Support
Support leadership with day-to-day coordination, including:
•
Calendar organization
•
Scheduling
•
Inbox management
•
Communication workflows
•
Administrative coordination
•
Task tracking
•
Follow-ups
Maintain structured project trackers and ensure priorities continue moving forward.
Proactively identify:
•
Missing follow-ups
•
Workflow gaps
•
Delayed tasks
•
Process inefficiencies
Program & Membership Administration
Support the operational side of digital programs and memberships.
You’ll:
•
Organize program materials
•
Maintain and update digital resources
•
Track participant or member progress
•
Support participant communication
•
Coordinate program-related follow-ups
•
Troubleshoot minor technical issues within online platforms
•
Ensure resources remain organized and accessible
Research, Lead Generation & Digital Support
Conduct research to support marketing and business development, including:
•
Ideal Client Profile (ICP) research
•
Prospect research
•
Lead list building
•
Market research
•
Outreach preparation
Support lead generation campaigns and compile findings into clear, organized reports.
You may also assist with:
•
Minor website updates
•
Account setup
•
Digital platform administration
Documentation & Organization
Maintain organized systems across:
•
Google Drive
•
Google Docs
•
Google Sheets
•
Shared files
•
Marketing assets
•
CRM records
•
Program documentation
Ensure information is easy to find, current, and accurately maintained.
What Makes You a Strong Fit
You:
•
Are exceptionally organized and reliable with follow-through
•
Enjoy execution more than high-level strategy
•
Can manage marketing and administrative priorities simultaneously
•
Notice small errors before they become larger problems
•
Are comfortable supporting founders or entrepreneurial leaders
•
Can independently move work forward without constant supervision
•
Communicate clearly and professionally
•
Learn digital tools quickly
•
Take ownership of tasks through completion
•
Thrive in fast-moving environments where priorities can change
Required Experience & Skills
•
Proven experience in:
•
Marketing coordination
•
Executive assistance
•
Digital operations support
•
Or a closely related role
•
Strong hands-on experience with Google Workspace, including:
•
Google Docs
•
Google Sheets
•
Google Drive
•
Google Calendar
•
Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform
•
Proficiency with Canva
•
Experience with video editing tools such as:
•
Veed
•
OpusClip
•
Similar short-form video tools
•
Strong understanding of:
•
LinkedIn
•
Facebook
•
Instagram
•
Strong written English communication skills
•
Strong calendar, task, and workflow management ability
•
Excellent attention to detail
•
Ability to manage multiple priorities simultaneously
•
Self-motivated and comfortable working independently
•
Ability to consistently work U.S. Pacific Time (PST) business hours
Nice to Have
•
Experience supporting:
•
Founders
•
Coaches
•
Entrepreneurs
•
Small business leadership
•
Experience managing online programs or memberships
•
Lead generation and prospect research experience
•
Experience creating email automation workflows
•
Community management experience
•
Experience with digital advertising support
•
Basic website editing experience
Tools & Platforms
•
GoHighLevel (GHL)
•
Google Workspace
•
Google Sheets
•
Google Drive
•
Google Calendar
•
Canva
•
Veed
•
OpusClip
•
LinkedIn
•
Facebook
•
Instagram
•
Email marketing and automation platforms
What a Typical Day Looks Like
You might:
•
Review leadership priorities, inboxes, and calendars
•
Update project and task trackers
•
Create and schedule social media content
•
Respond to comments, DMs, and community activity
•
Edit a short-form video or create graphics in Canva
•
Build or update a GoHighLevel email workflow
•
Follow up with prospects or program participants
•
Update CRM records and pipeline stages
•
Organize program materials and digital assets
•
Research prospects and build lead lists
•
Handle minor website or platform updates
•
Flag overdue tasks or workflow gaps to leadership
In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently.
Key Metrics for Success
•
Consistent and timely social media publishing
•
Clean and accurate CRM records
•
Reliable GoHighLevel and email workflows
•
Zero missed prospect or participant follow-ups
•
Strong community responsiveness and engagement
•
Well-organized program materials and digital assets
•
Accurate project and task tracking
•
Timely completion of executive support priorities
•
Strong leadership confidence in execution and reliability
Why This Role Stands Out
•
High ownership across marketing and operations
•
Direct exposure to entrepreneurial leadership
•
Hands-on experience across:
•
Social media
•
GoHighLevel
•
Content
•
CRM
•
Email marketing
•
Executive operations
•
Opportunity to work across multiple areas rather than one narrow marketing function
•
Fully remote environment
•
Clear growth opportunities into:
•
Marketing Operations Manager
•
Senior Marketing Specialist
•
Digital Marketing Manager
•
Operations Manager
Interview Process
1.
Initial Screening Call
2.
Spark Hire Intro Video
3.
Marketing & Systems-Focused Interview
4.
Practical Task – Content or Workflow Exercise
5.
Final Interview
6.
Internal Review & Approval
7.
Offer & Onboarding
Apply Now
If you:
•
Are highly organized and execution-focused
•
Have experience with GoHighLevel and digital marketing
•
Can manage social media, content, CRM, and administrative workflows
•
Enjoy supporting founders or entrepreneurial teams
•
Have exceptional attention to detail and follow-through
•
Can reliably work PST business hours
This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment.
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