Own and continually improve the end-to-end accounts payable function, ensuring strong financial controls, efficient processing and excellent supplier relationships.
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Manage and develop AP processes, policies and controls.
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Supervise and provide cover for the AP/AR Assistant.
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Oversee weekly payment runs for UK and US entities.
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Maintain accurate supplier records and bank details.
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Act as system owner and super user for Yooz AP workflow software.
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Drive automation and process improvements within Xero and payment platforms.
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Ensure timely approval, coding and posting of supplier invoices.
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Monitor, reconcile and review aged creditor balances.
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Resolve escalated supplier queries and payment disputes promptly.
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Work closely with Production and Operations teams to ensure accurate invoice-to-PO matching.
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Support the implementation and management of purchase order controls.
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Monitor fraud risks and maintain robust payment verification procedures.
Manage and optimise the order-to-cash cycle to maximise cash collection and minimise credit risk.
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Lead continuous improvement of AR processes and controls.
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Manage customer onboarding, credit checks and credit insurance arrangements.
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Monitor customer credit limits and payment terms.
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Support the AP/AR Assistant with collection activities.
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Ensure accurate customer ledgers and aged debt reporting.
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Drive reduction in overdue debt balances.
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Oversee customer invoicing processes and ensure timely invoice issuance.
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Manage monthly statement distribution and dunning processes.
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Support escalated customer account queries.
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Support integration and automation between operational systems and Xero.
Manage payroll operations across UK and US entities, ensuring accuracy, compliance and timely payments.
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Coordinate monthly UK payroll and processing weekly US payroll.
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Liaise with HR and external payroll providers.
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Review payroll calculations prior to submission.
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Validate employee banking and payroll data.
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Complete payroll payments and bank processing.
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Post accurate payroll journals and improve payroll automation.
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Maintain employee cost trackers against budget.
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Reconcile payroll, PAYE, pension and benefit control accounts.
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Support annual P11D and PSA processes.
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Ensure compliance and filing deadlines are met with UK and US payroll legislation.
Employee Expenses & Corporate Cards
Own the employee expense and corporate card environment.
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Oversee company card programmes including Amex and Pleo.
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Ensure expenditure complies with company policy.
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Review expense claims for accuracy and appropriate approval.
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Reconcile corporate card transactions.
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Monitor spending limits and user access.
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Identify opportunities to improve controls and user experience.
Financial Systems & Process Improvement
Lead the development, optimisation and governance of finance systems.
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Act as Finance Systems Lead for Xero and related finance applications.
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Drive automation and process efficiency initiatives.
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Ensure integrity and consistency of financial data across systems.
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Support implementation, testing and deployment of new systems.
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Partner with IT to manage finance-related software subscriptions and controls.
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Support the business’s AI, data and digital transformation initiatives.
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Contribute to cyber security awareness and financial control frameworks.
Tax & Regulatory Compliance
Support compliance activities across UK and US operations.
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Maintain an annual compliance calendar.
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Support PAYE, P60, P11D and PSA compliance processes.
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Ensure compliance deadlines are met accurately and on time.
Audit & Financial Controls
Support a robust financial control environment.
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Prepare schedules and supporting documentation for audits.
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Review control accounts including payroll, VAT and tax balances.
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Support internal control improvements and process documentation.
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Ensure finance processes are compliant and audit-ready.
Month-End Responsibilities
Support the delivery of a timely and accurate month-end close.
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Prepare balance sheet reconciliations covering payroll, VAT and tax balances.
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Oversee bank reconciliations across UK and US entities.
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Oversee reconciliation of corporate card accounts.
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Review AP and AR ledgers.
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Support accruals, prepayments and other month-end accounting requirements.
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Assist with management reporting requirements.