• Support the People team with onboarding coordination — contracts, starter packs, and IT setup requests — across multiple regions
• Help maintain accurate employee records, org charts, and HR documentation as the company scales
• Assist with scheduling and logistics for interviews, performance review cycles, and team events globally
• Support the coordination of employee engagement initiatives, company communications , surveys, and culture programmes
• Act as a first point of contact for general People queries, escalating where appropriate
• Support the smooth day-to-day running of business operations across a growing, international organisation
• Help maintain operational trackers, dashboards, and process documentation as we scale into new markets
• Assist with cross-functional projects — from research and data gathering to drafting updates and presentations
• Use AI tools proactively to streamline workflows, automate repetitive tasks, and improve how we work
• Manage internal communications and follow-ups to ensure actions are captured and progressed
3.
OFFICE MANAGEMENT & FACILITIES
• Oversee the day-to-day running of the office environment — supplies, equipment, and vendor relationships
• Act as the primary point of contact for facilities queries, maintenance requests, and health & safety compliance
• Manage meeting room bookings, visitor coordination, and office access
• Support planning and logistics for company events, offsites, and global town halls
• Own the relationship with building management and key service providers
• Assist with purchase order (PO) creation, invoice processing, and expense management
• Support month-end processes including cost tracking and basic budget reconciliation
• Help maintain financial records and filing in line with company policy
• Liaise with the Finance team on approvals and payment queries from internal stakeholders across regions
• Provide diary management support for the Co-Founders — scheduling meetings, coordinating international travel where required
• Work on special projects and business requests with discretion and professionalism