The Government Relations & Administration Manager is responsible for managing administrative operations, travel arrangements, and all government-related processes for Aviagen’s Saudi organization. This role ensures full compliance with Saudi labor and immigration laws while providing essential support across business. The position plays a key role in maintaining smooth office operations, facilitating employee mobility, and representing the company with government authorities.
Job Description:
1. Travel Management
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Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers.
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Manage hotel bookings and lead annual contract negotiations with selected hotel partners.
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Prepare invitation letters and support visa processing for employees and visitors.
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Oversee travel approval workflows and ensure accurate completion of required forms.
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Deliver travel policy and security training during new hire induction.
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Provide guidance and follow-up regarding vaccination requirements for business travel.
2. Events & Meeting Management
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Coordinate logistics for events and meetings, including venue booking and meeting room setup (with equipment).
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Prepare and manage participant lists, catering arrangements, gifts, and transportation.
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Manage all event-related communications and liaise with internal and external stakeholders.
3. Administrative & Office Support
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Provide general administrative support to the Aviagen Arabia office.
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Assist with document preparation, filing, correspondence, and general office coordination as needed.
4. Employee Visa & Work Authorization Management
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Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits).
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Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation.
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Monitor visa and Iqama expiry dates and ensure timely renewals.
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Process exit/re-entry visas and final exit documentation through relevant government portals.
Specific Duties
5. Government Portal Management
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Maintain and update accurate records on platforms such as:
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Absher
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Qiwa
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Muqeem
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GOSI
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Mudad
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Chamber of Commerce
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Ministry of Labor (MOL) portals
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Ensure data accuracy, timely processing, and full compliance with government regulations.
6. Regulatory Compliance & Business Support
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Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements.
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Support business in preparing documentation for audits, inspections, and legal reporting.
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Keep management informed about regulatory updates and organizational implications.
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Assist with Nitaqat and workforce nationalization initiatives.
7. Government Relations & Representation
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Represent the company in dealings with government agencies, including:
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Ministry of Human Resources & Social Development
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Passport Office (Jawazat)
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Ministry of Interior
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Chamber of Commerce
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Municipalities and other relevant bodies
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Build and maintain strong relationships to facilitate timely processing of employee and company requests.
8. Employee & Administrative Support
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Provide employees with guidance on government-related matters (e.g., Iqama issues, visas, sponsorship).
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Assist relevant departments in issuing employment letters, certificates, and documents requiring government attestation.
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Support onboarding and offboarding processes involving government approvals.
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Act as the main point of contact for administrative and government requests across departments.
Staff Management: n/a
Financial Management: n/a
Travel: Minimal
Personal Requirements for the role
Specific Experience:
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Diploma or Bachelor’s degree in Business Administration, HR, Public Administration, or a related field.
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4–7 years of experience in government relations within Saudi Arabia (preferably in a multinational environment).
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Solid experience using Saudi e-government systems.
Competencies, Skill & Attributes:
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Reporting: Recording, reporting, analysis of financial information
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Communication: active communication with superiors and subordinates as well as strong written communication skills
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Problem-solving: analyze past and current performance and recommend objectives to improve work processes
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Ability to work in a cross-cultural environment
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Ability to multi-task, analyze and identify variances
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Strong knowledge of Saudi Labor Law, immigration regulations, and Saudization requirements.
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Proficiency in all relevant government platforms (Absher, Qiwa, Muqeem, GOSI, Mudad).
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Excellent organizational, coordination, and documentation skills.
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Strong communication skills in Arabic and English.
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Ability to manage confidential information with integrity and professionalism.
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Customer-focused and able to work effectively under pressure.
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High attention to detail and accuracy.
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Professional demeanor and excellent interpersonal skills.
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Proactive, reliable, and service-oriented
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Experience managing governments relationship and facilities coordination.