• Oversee and manage end-to-end payroll processing for City Wide’s companies, across multiple states and legal entities.
• Maintaining compliance with federal, state, and local wage and hour laws, as well as collaborating with tax agencies as needed.
• Supervise and mentor Payroll Specialist, providing guidance and professional development.
• Managing union dues deductions, ensuring accurate and timely collection and remittance.
• Administer and reconcile 401(k) contributions and loan repayments each pay cycle, ensuring accurate deduction codes and timely funding to the plan recordkeeper; support the annual 401(k) plan audit, nondiscrimination testing, and Form 5500 preparation.
• Oversee payroll procedures and ensure compliance with laws, tax obligations, including City Wide union agreements.
• Manage and payroll and systems (ADP) and software, implementing upgrades as necessary.
• Process payroll changes, including new hires, terminations, salary adjustments, garnishments, and benefits deductions.
• Process out-of-cycle commission and manual checks when necessary.
• Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies and issues promptly.
• Work closely with OneHR, Accounting, and Legal teams to ensure payroll processes align with company policies and government regulations.
• Develop and maintain payroll policies and procedures.
• Reconcile payroll data, conduct audits, and ensure accuracy in payroll reports and general ledger postings.
• Implement and optimize payroll systems and processes to improve efficiency and compliance.
• Process all state mandated withholding orders in a timely and accurate manner; respond to state inquiries for child support notices and/or garnishments.
• Store payroll electronically each quarter, as well as all year end reports.
• Manage year-end processes, including W-2 preparation and distribution, tax filings, W-2s, and year-end reporting.
• Other duties as necessary.