NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.
Responsibilities
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Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination
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Attend key meetings, document action items, and track follow-up accountability
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Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude
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Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management
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Maintain delegated inbox workflows and escalate only specific needs
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Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions
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Represent leadership in communications and maintain professional judgment when handling sensitive information
Requirements
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Proven track record managing executive calendars integrating professional and personal commitments
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Experience attending meetings, capturing structured action items, and driving accountability
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Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables
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Experience coordinating travel, conference registrations, and logistics
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Ability to maintain confidentiality and handle sensitive personal and business information
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Demonstrated ability to absorb information once and execute independently without repeated instructions
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Comfortable operating in fast-paced environments and escalating only critical blockers
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Remote-ready and responsive across US time zones
Benefits
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We offer health insurance for contractors
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Holiday Extra Pay
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The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client’s needs.
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We prioritize the mental health of our team members and offer mental health days to support their well-being.
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In addition to the base salary, performance-based incentives are provided.
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There is an annual review and appraisal process in place.
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There are ample opportunities for professional growth and advancement within the company.