1 Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
2 Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP)
3 Monitors the City of Dallas Business Inclusion and Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.
4 Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
5 Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City’s procedures; maintains file of contract documents.
6 Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
7 Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney’s Office and City Secretary’s Office
8 Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
9 Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
10 Performs any and all other work as needed or assigned.