o Manage complex calendars, coordinate meetings, and arrange domestic/international travel for the VP and two Senior Directors.
o Prepare agendas, organize logistics, and ensure follow-up for business meetings involving multiple Surface Care R&D groups, requiring excellent coordination across teams and functions.
o Proactively manage projects and workflows, enabling leaders and their teams to focus on strategic priorities.
Cross-Group Collaboration & Coordination:
o Serve as a central point of contact, facilitating communication and collaboration between the VP, Senior Directors, Surface Care R&D teams, and internal/external partners.
o Build and maintain networks across functions, ensuring information flows smoothly and priorities are aligned.
o Coordinate activities and initiatives that span multiple Surface Care teams, adapting to different working styles, priorities, and organizational needs.
Administrative Excellence:
o Maintain office systems, records, and documentation with accuracy and confidentiality.
o Demonstrate superior organizational skills in managing multiple priorities and shifting demands.
o Support budget management, expense tracking, and stewardship of global resources.
o Manages budget planning and executional activities including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools.
o Utilize advanced skills in Outlook, Word, PowerPoint, Excel, SAP, and SharePoint to support business operations.
o Leverage P&G administrative systems for reporting, scheduling, and workflow management.
o Interest in learning and applying AI-enabled productivity tools, such as Microsoft Copilot, to improve efficiency, communication, and workflow management is considered an asset
Leadership & Professionalism:
o Represent the office with professionalism, discretion, and maturity.
o Take initiative in areas of responsibility, working independently and anticipating needs.
o Uphold the highest standards of confidentiality, handling sensitive information with care.
o Exhibit excellent verbal and written communication skills.
o Draft correspondence, reports, and presentations for leadership.
o Engage with external partners and vendors as needed.