We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing administrative support for project-related functions , assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operations.
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Responsibilities
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Assist project managers in the planning and execution of projects.
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Coordinate project meetings, track agendas, and document meeting minutes.
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Support the development and maintenance of project schedules and timeliness.
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Communicate with team members and stakeholders to provide updates and gather project information.
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Assist in preparing project documentation and reports.
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Maintain project files with accurate and up-to-date information.
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Help monitor project budgets and assist with financial tracking.
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Perform data entry and management using project management software.
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Support other administrative tasks as needed.
Requirements
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Strong organizational, multitasking, and time-management skills.
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Ability to work effectively both independently and as part of a team.
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Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
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Excellent time management skills and the ability to prioritize work
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Excellent verbal and written communication abilities.
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Prior experience in administrative roles or internships in project management is a plus.
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High School degree; Bachelor’s degree in project management, business administration, engineering, or a related field is preferred.
Benefits
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95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate
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50% company contribution towards Vision coverage
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401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation
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100% employer-paid Short-Term Disability with employee buy up options
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100% employer paid Life Insurance Coverage with employee buy up options