At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.
We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.
About the role
Activities
Administration Tasks
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Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
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Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
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Banking: Managing daily banking activities, including transactions and deposits.
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Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
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Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.
Office Management Tasks
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Employees’ Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
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Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
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Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
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Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
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Office Management: Overseeing the day-to-day operations of the Munich office, including food, beverage, maintenance, and rent management.
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Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.
Requirements
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1–3 years of experience in administration and finance/accounting
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Solid knowledge of accounting principles and familiarity with financial software or tools
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Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
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Familiarity with Google Drive, Slack, Gmail
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Fluent English and German (at least C1)
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Italian-speaking skills are a plus
Administrative Info:
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Contract: fixed term contract (12 months) with the aim of extending it to a permanent contract
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Salary: 35K (flexilbe based on experience)
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Location: Munich, Balanstraße 73, 81541 (Germany)
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Office Model: Hybrid Mode 3 days in the office, 2 days remote