Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$50,000 - $60,000 Annually***
***Salary will be determined by Director in accordance with experience.
Selected Applicants must pass a rigid character and background investigation, a polygraph examination and drug screen.
Job Description
Basic Purpose
Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Typical Functions
The functions within this job role will vary but may include the following:
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Responsible for purchases utilizing the state’s purchase card and reconciliation of purchase card transactions
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Responsible for travel coordinator duties including but not limited to lodging, airline, and rental car arrangements along with processing travel claims and expense receipts
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Participates in projects as team member or team leader
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Initiates correspondence requiring knowledge of agency or program procedures and policies
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Develops and maintains confidential or complex files
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Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
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Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
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Coordinates activities with internal and external customers
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Utilizes financial programs to provide requested information to internal and external customers; reviews financial funding and source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
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Assist other positions within the Fiscal/HR Division
Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.