At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.
This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.
You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.
What You’ll Do
Executive & Administrative Support
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Manage calendars, meetings, and scheduling across time zones
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Organize inboxes, flag priorities, and draft professional emails
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Prepare meeting notes, documents, and presentations
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Track action items, deadlines, and follow-ups
CRM & Data Management
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Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs
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Update spreadsheets using Google Sheets and Microsoft Excel
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Keep client, lead, and operational data clean and organized
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Manage files across Google Drive, Dropbox, or SharePoint
Operations & Project Support
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Maintain task and project trackers in Asana, Trello, Notion, or Monday.com
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Coordinate with clients, vendors, and internal stakeholders
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Support invoicing, expense tracking, and light bookkeeping when needed
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Follow up on outstanding tasks and ensure deadlines are met
Research & Communication
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Conduct research on vendors, competitors, markets, and business needs
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Turn findings into clear summaries or reports
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Respond to routine client and vendor communication
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Support ad hoc projects and operational requests
What We’re Looking For
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1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience
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Strong proficiency with Google Workspace and Microsoft Office
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Experience managing calendars, inboxes, documents, and spreadsheets
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Excellent written and verbal English communication
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Strong organization, time management, and attention to detail
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Ability to manage multiple priorities independently
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Reliable internet and availability during U.S. business hours
Nice to Have
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Experience with HubSpot, Salesforce, or Zoho
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Familiarity with QuickBooks or Xero
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Experience supporting founders, executives, startups, or remote teams
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Experience managing multiple clients or executives
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Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com
What Success Looks Like
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Tasks and follow-ups completed accurately and on time
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No missed meetings or scheduling conflicts
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Clean and up-to-date CRM and operational records
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Fast, professional communication
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Organized calendars, inboxes, documents, and workflows
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Leadership can confidently rely on your follow-through
Why Join?
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Fully remote opportunity
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High ownership and autonomy
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Exposure to multiple areas of business operations
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Work directly with executives and growing companies
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Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles
Interview Process
1.
Application Review
2.
Spark Hire Intro Video
3.
Pavago Recruiter Interview
4.
Client Interview
5.
Offer & Onboarding
What Happens After You Apply
Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.