• Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
• Conference Operations — Upload and enrich exhibitor lists. Manage conference data hygiene and organization in Airtable and HubSpot.
• Use ZoomInfo to enrich contacts at target conference accounts. Associate booked meetings with deals.
• Quote-to-Cash Processing — Process closed deals through HubSpot and billing workflows following documented SOPs.
• Troubleshoot and unenroll deals when issues arise.
• CRM Data Hygiene — Deduplicate companies and contacts weekly. Resolve contacts/companies that error out of ZoomInfo enrichment workflows.
• Deal Source Stamping — Apply deal source attribution per documented SOP.
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HubSpot experience (non-negotiable)
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Comfortable working from recorded video SOPs and written documentation
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Meets deadlines consistently; communicates proactively if a deadline is at risk
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Ability to follow structured processes precisely while flagging inefficiencies