DepartmentVirtual Assistant / Full - Time, Operations
Company size51+ people
First seen5mo ago
Last seen1d ago
Company Overview
We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.
Role Overview
The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.
Core Responsibilities
Executive & Administrative Support
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Manage complex calendars for multiple co-founders
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Schedule meetings
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Resolve conflicts
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Build in focus time
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Coordinate domestic and international travel Flights, hotels, itineraries
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Last-minute changes and adjustments
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Draft and manage emails on behalf of executives
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Maintain inbox organization and prioritization
Scheduling & Coordination
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Schedule internal and external meetings
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Coordinate interview scheduling with candidates and internal stakeholders
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Ensure timely follow-ups and confirmations
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Support hiring coordination to ensure a smooth candidate experience
Cross-Team & Ad Hoc Support
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Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
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Create and maintain documents, Google Sheets, and trackers as needed
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Support light administrative tasks across the organization (≤10% of workload)
Personal & Executive Logistics
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Assist with limited personal logistics for the CEO (as needed)
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Act as a dependable point of support to reduce executive workload
Must-Have Qualifications
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3+ years of experience as an Executive Assistant or Virtual Assistant
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Proven experience supporting senior leadership or founders
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Strong calendar and travel coordination skills
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Excellent written and verbal English communication
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High reliability, responsiveness, and attention to detail
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Ability to manage multiple priorities with consistency and follow-through
Required Tools & Systems
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Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)
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Slack
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Zoom
Nice-to-Have (Not Required)
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Experience coordinating interviews or supporting hiring processes
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Familiarity with Applicant Tracking Systems (ATS)
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Experience working in tech or healthcare environments
What Success Looks Like
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Executives trust that tasks will be completed accurately and on time
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Calendars are organized, realistic, and well-managed
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Travel and scheduling run smoothly with minimal executive involvement