Executive Virtual Assistant / Accounting Real Estate Support
LocationSouth Africa
Work moderemote
Typepart-time
DepartmentVirtual Assistant / Part-Time
Company size51+ people
First seen1w ago
Last seen2d ago
Overview
Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.
Core Responsibilities
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Administrative & Executive Support
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Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.
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Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.
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Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.
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Prepare reports, track projects, and maintain digital filing systems for companydocuments.
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Real Estate Operations
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Support property management activities using Buildium (or similar software).
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Record rent payments, update tenant information, and apply early paymentdiscounts.
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Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.
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Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs.
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Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.
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Bookkeeping & Financial Support
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Record and reconcile transactions in QuickBooks.
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Support monthly reconciliations for property management accounts.
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Coordinate trust account payments and ensure records align with Buildium entries.
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Prepare simple financial summaries and assist with tracking expenses or receipts.
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Marketing Support
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Edit and upload photos and videos for property listings and social media.
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Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.
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Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.
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Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).
Qualifications
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3+ years of experience in real estate, executive assistance, or property management support.
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Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).
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Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.
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Excellent English communication skills (written and verbal).
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Strong organizational and multitasking abilities, with a high attention to detail.
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Comfortable handling a blend of business and personal assistant tasks.
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Reliable internet connection, computer, and ability to work U.S. Eastern hours.
Preferred Skills
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Experience managing rental property portfolios or working with real estate agencies.
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Basic understanding of U.S. real estate terms, lease agreements, and rental processes.
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Familiarity with Google Workspace or Microsoft Office Suite.
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Strong communication etiquette and comfort in client-facing correspondence.