1. Employee Cash Advances Control
• Oversee the issuance, monitoring, and reconciliation of employee cash advances.
• Ensure timely settlement and recovery of outstanding advances.
• Implement controls to prevent delays, misuse, or irregularities in cash advances.
• Maintain detailed and up-to-date records of cash advances for audit and reporting purposes.
• Communicate regularly with employees and managers regarding outstanding advances.
2. Personal Expenses of UBO
• Control and monitor personal expenses of the UBO to ensure accuracy, proper categorization, and timely reconciliation.
• Track payments made on behalf of the UBO and maintain a detailed record of transactions.
• Prepare regular reports summarizing UBO expenses, highlighting trends and exceptions.
• Ensure all expenses comply with company policies and regulatory requirements.
3. Reconciliation and Reporting
• Prepare and maintain detailed reconciliations for all employee cash advances and UBO personal expenses.
• Provide periodic reports to the Financial Controlling Lead and senior management regarding outstanding advances and expenses.
• Support month-end and year-end close processes with relevant reconciliations and analysis.
4. Financial Controls and Compliance
• Implement and maintain internal controls over cash advances, expenses, and reconciliations to minimize risks.
• Conduct periodic reviews to ensure compliance with internal policies and financial best practices.
6. Budget Monitoring and Analysis
• Support the Financial Controlling Lead in monitoring budgets related to advances and personal expenses.
• Analyze spending trends and provide actionable recommendations for cost control.
• Identify anomalies or irregularities in expenses and escalate for resolution.
7. Collaboration and Support
• Work closely with accounting, treasury, and administrative teams to ensure smooth cash flow and compliance.
• Collaborate with senior management to align UBO-related financial processes with broader financial goals.
• Support the Financial Controlling Lead with ad hoc financial analyses or projects.