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Sleek

Corporate Secretary Manager - Team Lead - Hong Kong

LocationHong Kong, Hong Kong, Hong Kong
Work modehybrid
Typefull-time
DepartmentCorporate Secretary
EquityIncluded
Company size501–1,000 people
First seen1w ago
Last seen18h ago
About the company
Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.
We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.
We operate across 3 business segments:
1.
Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations
2.
Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3.
FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses
Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 500 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia Pacific.
Requirements
About the role
At Sleek, we believe AI is transforming content marketing, but human insight and strategic thinking are what drive lasting impact.
We are seeking a dynamic Corporate Secretary Manager (Team Lead) to scale, automate, and lead our AI-driven company secretarial division in Hong Kong.
Reporting directly to the Country Manager, you will execute a dual mandate: safeguarding high-level portfolio governance while directly managing a growing regional team of corporate secretarial professionals. Execute strategic operational oversight by championing an AI-focused culture of continuous improvement, leveraging advanced legal-tech automation to optimize workflow delivery, eliminate bottlenecks, and mentor the team to meet stringent regulatory compliance standards.
Mission of the role:
To lead, mentor, and scale a high-performing, AI-driven corporate secretarial division across domestic and regional hubs, ensuring flawless statutory governance delivery, accelerating speed-to-hire execution, and maximizing operational business ROI.
Outcomes of the role:
•
Regional Team Leadership & Capacity.
Manage, mentor, and optimize the workload of an off-shore team of secretarial professionals in Malaysia and the Philippines, establishing clear baseline metrics to improve productivity and eliminate late-filing risks.
•
Quality Assurance & Portfolio Governance.
Establish and enforce rigorous internal control checks across all entities to ensure zero regulatory omissions or late-filing penalties across the entire regional portfolio.
•
Business Growth & Advisory Retention.
Partner with the Country Manager to support business development initiatives, identifying high-value advisory upsell opportunities within the existing corporate portfolio.
•
Talent Development & AI Adoption.
Conduct regular performance reviews, identify skills gaps, and champion the implementation of internal AI tools to automate team workflows and upskill junior team members.
Responsibilities:
•
Oversee Regional Governance Delivery: Lead and execute the full spectrum of company secretarial operations for a high-value portfolio of clients across Hong Kong and offshore jurisdictions.
•
Perform Quality Assurance Reviews: Act as the final internal checkpoint to review, audit, and approve complex statutory filings, sophisticated corporate resolutions, board minutes, and regulatory filings executed by direct reports and offshore team members.
•
Manage Regional Team Capacity: Balance daily workloads, establish operational performance baselines, and manage productivity for the Hong Kong office and an off-shore hub of 5 secretarial professionals in Malaysia and the Philippines.
•
Drive AI & Automation Adoption: Champion and enforce the day-to-day deployment of internal AI tools and advanced legal-tech platforms within the division to systematically automate repetitive statutory drafting and administrative tasks.
•
Mitigate Regulatory and Compliance Risk: Monitor shifting Hong Kong regulatory frameworks, assess impacts on the client portfolio, and implement strict control workflows to ensure zero late-filing omissions or penalties.
•
Support Strategic Business Growth: Partner directly with the Country Manager on business development initiatives, financial forecasting, corporate client pitches, and identifying high-value advisory upsell opportunities.
Must-have experience:
•
People Leadership: Minimum 2–3 years of direct people management experience in Hong Kong, with a proven track record of managing and reviewing the work of direct reports, including managing off-shore teams in Malaysia and the Philippines.
•
Professional Corporate Secretarial Experience: Minimum 5-7 years of total experience strictly within a fast-paced professional service firm, corporate service provider, or specialized corporate secretarial division.
•
Escalation & Risk Management: Proven ability to act as the ultimate checkpoint for quality assurance, ensuring zero late-filing penalties across a complex multi- jurisdictional managed portfolio.
•
Languages: Professional fluency in English with Cantonese preferred to lead localized operations while aligning strategically with the Country Manager.
•
Conflict & Performance Management: Practical experience setting KPIs, managing team capacity, and handling performance issues or hiring bottlenecks
Role specific requirements:
•
Education & Certification: University degree holder in Business Administration, Law, Corporate Governance, or a related field. Full, active HKACG / CGI Chartered Secretary designation is highly preferred.
•
Professional Track Record: Minimum 7–9 years of dedicated corporate secretarial experience, developed strictly within a fast-paced professional service firm, law firm, or corporate service provider (CSP).
•
Leadership Experience: Minimum 2–3 years of direct people management experience in Hong Kong, including verified historical experience managing off-shore resources in Malaysia and the Philippines.
•
Language Proficiency: Native or professional fluency in both Cantonese and English is mandatory to drive localized operations and communicate with executive stakeholders.
•
Technical Software Mastery: Deep operational proficiency with mainstream corporate secretarial software (e.g., Viewpoint, CSA) and strong structural knowledge of the Hong Kong Companies Ordinance (Cap. 622)
Good to have experience:
•
Qualifications: Full, active HKACG / CGI Chartered Secretary designation is highly preferred for this tier to command authority with high-value clients.
•
AI & Process Optimization: Experience migrating an organization or team from legacy manual systems to AI-driven, digital legal-tech platforms.
•
Business Development: Commercial acumen to assist the Country Manager in client pitching and proposal drafting.
Behavioural fit is also important at Sleek, and we will be looking for candidates who have a proven track record of embodying the following attributes in their recent roles:
Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.
Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self-awareness and emotional intelligence.
Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.
Data-driven: We are a data-rich business with 15,000+ small business customers. Each decision we make can impact many more people than we realise, so it’s critical that we use sound data to support our strategies and review the success of our initiatives.
Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast-moving business where people care about their work. People who proactively have tough conversations with kindness build empathy, trust and great working relationships.
About the Interview Process
The successful candidate will participate in the below interview stages.
It might seem like a lot - but fear not - we come prepared! We anticipate the process to last no more than 3 weeks from start to finish depending on your availability.
Whether the interviews are held over video call or in person will depend on your location and the role.
One Way Video Interview/ TA screen call
A one way video interview and a quick call with our Talent Acquisition team
Case study on AI capability assessment
A ~60 minute, time-bound task
Technical Interview
A ~60 minute Interview with the hiring team
Soft skills interview
A ~45- 60 minute Interview with our Hong Kong Country Manager
References checks & Offer
We will request two professional references from our shortlisted finalists. These should be from previous managers or senior leaders you have worked closely with, ideally from your most recent roles.
Please note, references are a big part of our hiring process here at Sleek and are not indicative of receiving an offer with us.
Legal
+++++
Requirement for background screening
Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role.
This may include using external vendors to verify the below:
•
Your education
•
Any criminal history
•
Any political exposure
•
Any bankruptcy or adverse credit history
We will ask for your consent before conducting these checks. Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.
By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com.
Benefits
Some other great things about working at Sleek…
Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.
Flexibility: You’ll be able to work from home. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively communicate. You can also work fully remote from anywhere in the world for 1 month each year
Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.
Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.
Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry’s, and P&G who are building an inclusive, equitable, and a regenerative economy.
More roles at Sleek
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