DepartmentVirtual Assistant / Full - Time, Operations
Company size51+ people
First seen5mo ago
Last seen2d ago
Overview
We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels.
Key Responsibilities
Amazon FBA Operations
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Monitor and forecast inventory levels using existing templates
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Plan and execute inventory replenishment
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Place purchase orders with vendors
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Coordinate shipments with freight carriers
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Track inventory movement and ensure lead times are met
Walmart Direct Orders (Daily Execution)
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Process customer orders twice daily (morning & afternoon)
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Download order reports and upload into shipping software (ShipStation)
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Generate and organize shipping labels by SKU
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Send sorted labels to warehouse for fulfillment
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Upload tracking numbers back into Walmart
Walmart Bulk Orders (B2B Fulfillment)
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Review and confirm purchase orders from Walmart
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Coordinate inventory availability with warehouse/vendor
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Schedule and manage carrier pickups
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Generate required documentation:
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Bill of Lading (BOL)
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Advanced Shipment Notice (ASN)
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Invoice
Inventory Planning & Supply Chain Support
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Maintain inventory levels across all channels
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Track overseas shipments with 60–90 day lead times
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Provide weekly production quotas to vendors
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Assist with pricing and sourcing (manufacturers + freight)
Accounting & Documentation
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Accurately enter all transactions into QuickBooks
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Sales orders
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Invoices
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Payments
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Maintain clean and organized financial records
Additional Tasks
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Daily checks on product listings and ad placements
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Enter inventory received from vendors
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Open and manage cases with Amazon/Walmart when issues arise
Requirements
MUST HAVE
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Strong attention to detail (non-negotiable)
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Ability to follow SOPs and processes accurately
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Experience with Excel / spreadsheets
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Basic experience with QuickBooks (invoicing, order entry)
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Strong organizational and time management skills
NICE TO HAVE
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Experience with Amazon FBA or Walmart Seller Center
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Familiarity with ShipStation or similar shipping tools
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Exposure to inventory planning or supply chain operations
Ideal Candidate
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Process-driven and highly reliable
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Comfortable with repetitive, structured tasks
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Proactive in identifying and preventing errors
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Able to manage multiple workflows across different systems
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Looking for a long-term role with growth potential