• Candidate Sourcing & Applicant Follow-Up
• Monitor and review incoming applicants from job boards and other recruiting channels.
• Respond to applicants promptly and professionally.
• Conduct initial outreach via phone, text, and/or email.
• Follow up consistently with candidates throughout the recruiting process.
• Maintain an organized pipeline of active, inactive, and interview-ready candidates.
• Help keep strong candidates engaged so qualified applicants do not fall through the cracks. Candidate Screening & Pre-Vetting
• Conduct initial phone or video screens with applicants.
• Evaluate candidates based on established hiring criteria and role requirements.
• Assess communication skills, professionalism, reliability, availability, experience, and overall fit. · Identify potential concerns, red flags, or inconsistencies before advancing candidates.
• Rate and document candidates using a consistent screening scorecard.
• Provide the owner with a concise summary of each recommended candidate.
• Only advance candidates who meet the agreed-upon qualifications and standards. Interview Coordination
• Coordinate interviews between qualified candidates and the owner.
• Manage scheduling, confirmations, reminders, and rescheduling.
• Ensure candidates arrive prepared and understand what to expect from the interview process.
• Maintain clear communication with candidates throughout the interview stage.
• Track interview outcomes and next steps. Onboarding Support
• Assist with the administrative portions of the new-hire onboarding process.
• Follow up with selected candidates to ensure required documents and information are completed.
• Help keep new hires moving through the onboarding process without unnecessary delays.
• Communicate outstanding onboarding items to the appropriate team member.
• Maintain accurate candidate and onboarding records. Recruiting Process Improvement
• Track recruiting activity and identify where candidates are dropping out of the process.
• Provide feedback on applicant quality and recruiting channels.
• Help improve response times, screening consistency, and candidate experience.
• Maintain a clean and organized recruiting pipeline.