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Ellison Institute of Technology

Team Coordinator - 12-month Fixed Term Contract

LocationOxford, England, United Kingdom
Work modeon-site
Typecontract
DepartmentEnterprise Operations
Company size51+ people
First seen1d ago
Last seen1d ago
Join us at EIT:
At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
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Health, Medical Science & Generative Biology
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Food Security & Sustainable Agriculture
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Climate Change & Managing CO₂
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Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role:
At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.
Your Responsibilities:
Carry out day-to-day administrative duties following EIT procedures including but not limited to:
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Processing expenses and invoices accurately and on time
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Meet and greet visitors, providing professional and friendly service
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Manage diaries, schedule meetings, and coordinate logistics
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Support travel and event organisation, including catering and bookings
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Manage correspondence, agendas, and documentation
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Maintain team records and assist with onboarding and data entry
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Coordinate with internal teams to ensure efficient communication
Requirements
Essential Skills, Qualifications & Experience:
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Demonstrable experience in an administrative or coordinator role
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Competence with Microsoft 365 and communication tools
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Excellent organisational skills and attention to detail
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Strong written and verbal communication skills
Benefits
We offer the following benefits:
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Competitive salary (dependent on experience) + travel + bonus
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Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
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Pension - Employer contribution 7.5%, minimum employee contribution 5%
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Life Assurance.
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Income Protection
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Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
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Employee discounts
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Electric car scheme
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Nursery Salary Sacrifice scheme
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Cycle to Work Scheme
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Family Planning
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Neurodiversity support including advise and assessments
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Coaching & Therapy services
Working Together – What It Involves:
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You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
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Please note this is an office-based role.
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This is a 12-month fixed term contract appointment.
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