Job Duties
• Coordinate a full range of various internal and external meetings and events, assisting with assembling agendas and event activities.
• Assist in the development of PowerPoint and other presentation materials.
• Work with the SMS Coordinator to insert and maintain accurate information on Company Intranet.
• Provide logistical and administrative support in safety and security promotion projects.
• Assist in monitoring of Safety and Security training course compliance.
• Coordinate with IT department on office equipment.
• Assist leadership with recruiting, hiring, and the coordination of annual budget.
• Work as third-party liaison for department regarding invoicing, marketing and other related duties.
• Assist with department expense tracking.
• Maintain meeting minutes, as required.
• Facilitate the department project tracker, ensuring data is current.
• Engage with procurement/vendors for purchasing and shipping of Safety and Security materials.
• Assist with invoice and payment reconciliation with vendors.
• Assist with the development and distribution of department related communications.
• Maintain confidentiality for items discussed in senior level meetings.
• Facilitate personnel administrative tasks on behalf for department leadership.
• Provide oversight of external reporting items, ensuring deliverables are being transmitted as required.
• Model Allegiant’s customer service standards in personal actions and when providing leadership direction.
• Other duties as assigned.