Assist in the daily capturing of machine engine hours and equipment data into Pronto/BBX(or relevant CMMS) to ensure forecasting accuracy. Update equipment history records for all major and minor tasks to ensure a reliable audit trail for management review. Monitor and update the status of work orders, ensuring they move through the system from "requested to "finished”
Documentation & Work Packs;
Compile and organize comprehensive “Work Packs” for the execution team, ensuring they include all necessary JSA’s, SOP’s, and SWI’s as directed.
Coordinate the printing, filing, and distribution of technical drawings, photographs, and vendor manuals. Maintain a centralized digital and physical filing system for all project documents and maintenance records for future reference.
Parts & Materials Administration;
Assist in obtaining quotes and part descriptions; complete ANSI forms for new spare parts as identified by the Main Planner. Liaise with Warehouse personnel to track the delivery status of ordered parts and notify the planning team of any delays. Monitor the “planning staging areas” to ensure that parts returned from the field do not remain for more than two weeks, coordinating their return to stock or re-allocation.
Backlog & Schedule Coordination;
Administer the work order backlog by flagging aged orders for the Main Planner’s review. Coordinate meeting invites and logistical arrangements for weekly planning with stakeholders. Assist in the timely release of work orders once the Main Planner has approved them.
Collate data for the preparation of weekly and monthly reports, ensuring all administrative actions comply with the established Work Management Process and timeframes.
Assist in the administrative update of technical procedures and work instructions. Track and record differences between actual work performance and estimates to help in refining future planning accuracy.