Your responsibilities will include, but not be limited to:
• Keeping booking system updated at all times
• Scheduling meetings for agent, keeping on top of booking schedules and diaries
• Proactively resolving enquiries, or escalating as appropriate
• Contracting shows accurately, quickly and efficiently
• Checking and comparing costings, collating for management
• Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions
• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date f iles
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
• Checking ticket f igures and sending to management
• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients
• Keep client info up to date including release dates, label, management and account info
• Festival and headline show guest lists, helping management/contacts with requests
• Collecting support suggestions f rom agents and presenting to management
• Working with artist accounting teams on ensuring they are taxed appropriately
• Keeping account of all money in for shows and chasing dep osits/payments when needed
• Requesting and managing invoices f rom management / accounts team
• Chasing and checking settlements and payments, approving statements for f inal settlement with the artist
• Assisting management with immigration needs, such as f iling for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
• Keeping up to date riders and touring info, and liaising with Tour Managers to help smooth advance
• Attending shows as required, developing business relationships.