• Track mortgage payments across the rental property portfolio and follow up to keep
everything current.
• Monitor rent payments for self-managed tenants; flag late or missing payments and escalate
appropriately (e.g., routing to eviction process when needed).
• Keep organized records (currently Google Sheets) across ~7 property managers and ~50
rental units.
• Manage Rob’s email inbox — organize, label, and respond on his behalf where appropriate.
• Manage his calendar and scheduling.
• Make and take phone calls with vendors, utility providers, and servicers — e.g., setting
up/tearing down utilities between tenants on construction turnovers.
• Provide general executive assistant support across Rob’s ventures (construction, property
management, franchise acquisition, recording studio) — the day-to-day mix will be varied
and ad hoc.
• Help coordinate documentation and next steps with outside professionals (e.g., tax
structuring) — not performing the work itself, but keeping it moving.
• Help build out a simple, reliable tracking system for tenant and mortgage payments, with an
eye toward adopting dedicated software down the line.