Data Integrity & Reporting
• Accurately enter student information into InTERS and update records throughout enrollment.
• Correct and resolve all InTERS data errors monthly.
• Enter attendance data into InTERS and Delta each week.
• Print and distribute Table 4, Table 4B, and distance-learning data weekly.
• Run enrollment and completion reports as needed.
• Track and communicate student enrollment status and changes.
• Complete Special Education requirements for reporting as directed.
Student Enrollment, Onboarding & Records
• Pre-test prospective students and record scores.
• Complete new student enrollment into ABE and/or CTE programs.
• Conduct new student orientations or ensure completion by instructors.
• Maintain complete student education files.
• Assemble and deliver new student folders to instructors.
Testing & Completion Processing
• Schedule testing and proctor testing sessions when needed.
• Submit completion paperwork (Literacy, HSE, CTE) to IDOC.
• Confirm completion status is entered and stored appropriately.
Communication & Collaboration
• Communicate with Site Manager, Instructors, Case Managers, Classification staff, and Plainfield central office staff.
• Send classification paperwork to Case Managers/Classification.
• Notify Plainfield office of CTE new class info, completions, testing needs.
• Submit printer/copier readings to Plainfield.
Purchasing & Budget Support
• Complete purchase requests following established processes.
• Ensure purchase requests align with site and program budgets.
• Maintain supply inventory and coordinate classroom materials needs.
Program Expansion Duties
• Review weekly referral lists from Delta.
• Communicate with Case Managers regarding enrollment opportunities.
• Assist with marketing efforts to recruit new students.
Site Administrative Support
• Perform general clerical functions such as filing, copying, scanning, and email communications.
• Maintain organized electronic and physical files.
• Assist Site Manager with communications, scheduling, special projects, and other duties as needed.
• Support site events including graduations and testing sessions.
• Assist new employees with site-level onboarding.
Compliance & Documentation
• Ensure compliance with Ivy Tech policies and IDOC security policies.
• Maintain accurate documentation for monitoring and QA reviews.
• Support CQI processes by completing monthly reporting.