In this position, the Executive Assistant will support BarkleyOKRP’s C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.
Responsibilities
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Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.
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Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level Executives.
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Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
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Coordinate and book travel arrangements—air, transportation, and accommodation—as well as a place on the calendar, and communicate those arrangements with a high level of detail and follow-through.
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Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
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Plan, coordinate, organize, and help at various company/department meetings, events, and celebrations as needed.
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Have the ability to create and edit presentations and materials.
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Be easily accessible for after-hours travel, scheduling, and other needs.
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Pick up deliveries and run errands as needed for both business and personal purposes.
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Prepare, complete, and reconcile expense and mileage reports in a timely manner.
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Complete timesheets, both billable and non-billable.
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Manage emails in the Executive’s inbox and respond on behalf of the Executive (multiple emails).
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Act as the point of contact among executives, partners, and other external partners.
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Manage information flow in a timely and accurate manner.
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Must have strong writing and review skills, and demonstrate ability in using Google Applications.
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Format information for internal and external communication.
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Prepare agendas and take minutes during meetings.
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Organize and maintain a digital filing system.
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Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.
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Manage sensitive matters with a high level of confidentiality and discretion.
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Maintain excellent communication and time management skills, with a proven ability to meet deadlines.
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Ability to function well in a high-pressure, fast-paced environment.
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Perform additional duties as assigned by executives.
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Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
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Provide hospitality to all guests and help to create a welcoming environment.
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Assist with special projects/duties as assigned for the overall benefit of the organization.
Qualifications
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Proven work experience as an Executive Assistant supporting C-Level Executives or similar roles (3+ years of experience).
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Tech-savvy, with proficiency in Google Applications and other office productivity tools, and ease of adoption with new software and systems.
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Experience exercising discretion and confidentiality with sensitive company information.
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Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.
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Excellent verbal and written communication skills.
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Strong ability to execute work with a diversity, equity, and inclusion lens.
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High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.
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Make appropriate, informed decisions regarding priorities and available time.
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Ability to complete a high volume of tasks and projects with little or no supervision.
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Able to maintain a high level of integrity and discretion in handling confidential information.
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Highly adaptable, with the ability to switch gears at a moment’s notice.
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Flexible team player prepared to do what it takes to get the job done, versatile, and enjoys a challenge.
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Able to work under pressure.
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Flexible hours as dictated by the needs of the business for projects and meetings.
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Networking and negotiating skills.
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Multi-tasking.
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Pay attention to detail.
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Willingness to learn.
Benefits
The annual gross base salary range is $60,000- $90,000 USD. This range represents the anticipated target salary range for this position. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, and geographic location. Salary is one component of BarkleyOKRP’s total compensation package, which includes multiple health insurance options, flexible PTO, life insurance, and 401K.
BarkleyOKRP’s Commitment to Diversity, Equity, Inclusion + Belonging
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At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.