Dematic is looking for an organized, proactive, and detail-oriented Administrative Assistant to provide administrative and operational support to the Sales, Execution, and Plant teams.
This role will help ensure clear communication, timely follow-up, and proper coordination of commercial, procurement, and operational activities. The ideal candidate is comfortable working with multiple stakeholders, managing priorities, and bringing structure to day-to-day processes.
We offer:
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Career Development
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Competitive Compensation and Benefits
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Pay Transparency
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Global Opportunities Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/
Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/
Tasks and Qualifications:
Key Responsibilities
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Provide administrative and operational support to the Sales and commercial teams.
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Track requests, action items, deadlines, and follow-ups across Sales, Execution, and Plant teams.
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Coordinate communication between the Sales office and the Monterrey plant.
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Organize meetings, internal activities, documentation, and customer-related support activities.
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Maintain accurate records, reports, and basic CRM updates.
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Support the organization and tracking of commercial opportunities and internal requests.
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Assist with the creation and follow-up of purchase orders.
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Coordinate with suppliers, plant personnel, and internal teams regarding materials, services, and order status.
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Follow up on pending items and escalate delays or issues when necessary.
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Ensure documentation is organized, updated, and easily accessible.
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Support process improvements and help maintain structure in daily operations.
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Assist with special projects and other administrative activities as assigned.
Qualifications & Skills
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Bachelor’s degree in Business Administration, Management, Supply Chain, or a related field.
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0–3 years of experience in administrative support, sales support, operations, procurement, supply chain, or a related area.
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Advanced English proficiency, both written and spoken.
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Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
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Experience using CRM, ERP, or procurement systems is preferred.
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Strong organizational and time-management skills.
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Excellent communication and interpersonal abilities.
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High attention to detail and data accuracy.
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Proactive follow-up and problem-solving skills.
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Ability to manage multiple priorities in a fast-paced environment.
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Strong sense of responsibility and willingness to learn.
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Team-oriented mindset and ability to work with multiple stakeholders.
Nice to Have
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Experience supporting Sales or Operations teams.
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Experience with purchase orders, procurement, or supplier coordination.
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Experience in an industrial, manufacturing, logistics, or technology environment.
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Familiarity with SAP, Salesforce, or other ERP/CRM platforms.