Facility Operations & Maintenance
Oversee daily facility operations including HVAC, electrical, plumbing, and building systems to ensure optimal performance and minimal downtime. Manage preventive and corrective maintenance programs, coordinate with vendors and contractors, and ensure compliance with health, safety, and building codes. Respond promptly to facility-related issues and emergencies while maintaining accurate records of all maintenance activities and building systems.
Plan, coordinate, and execute minor technical projects such as office reconfigurations, equipment installations, lighting upgrades, and minor renovations. Develop project timelines and budgets, coordinate with internal stakeholders and external contractors, and ensure projects are completed on time, within budget, and to quality standards. Manage project documentation and obtain necessary permits and approvals.
Environmental, Social & Sustainability (ESS)
Implement and monitor sustainability initiatives including energy efficiency programs, waste reduction, and recycling programs. Track and report on key ESS metrics such as energy consumption, water usage, waste diversion rates, and carbon footprint. Support the organization’s sustainability goals and certifications (LEED, BREEAM, etc.), promote sustainable practices among building occupants, and identify opportunities for continuous improvement in environmental performance.
Vendor & Contract Management
Select, negotiate with, and manage relationships with service providers, contractors, and suppliers. Ensure service level agreements are met, review vendor performance regularly, and manage vendor invoicing and budget tracking.
Health, Safety & Compliance
Ensure facility compliance with all applicable regulations, building codes, and safety standards. Conduct regular safety inspections and risk assessments, maintain emergency preparedness plans and conduct drills, and coordinate with relevant authorities on compliance matters.
Budget & Financial Management
Develop and manage facility operating budgets, track expenses against budget allocations, identify cost-saving opportunities, and prepare financial reports for management review.