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HireHawk

Executive Operations Assistant (Remote) | LATAM

Salary$20k – $25k
LocationSan Salvador, San Salvador Department, El Salvador
Work moderemote
Typefull-time
DepartmentCF01
Company size51+ people
First seen1w ago
Last seen3d ago
Benefits
•
Location: Remote / Virtual
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Job Type: Full-Time
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Salary Range: $1,700–$2,100 USD/month (Depending on experience)
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Schedule: Monday to Friday | 9:00 am - 6:00 pm EST
About the company
About Us
HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations.
About the role
This is not a traditional calendar-only Executive Assistant role. You will become a trusted right-hand partner to the Founder & CEO, helping protect their time, improve follow-through, and keep key company operations running smoothly. The role blends executive support, operations coordination, people administration, light recruiting support, finance administration, inventory forecasting, and cross-functional project management. It is a strong fit for someone who enjoys variety, takes ownership without waiting to be asked, and can bring calm, clarity, and structure to a busy startup environment.
Responsibilities:
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Own the Founder & CEO’s calendar with careful prioritization, conflict prevention, daily calendar sweeps, and clear follow-up blocks for important action items
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Monitor and organize executive inboxes multiple times daily, including sorting, labeling, surfacing urgent items, and coordinating thoughtful responses to scheduling requests
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Coordinate internal and external meetings across stakeholders, ensuring details are accurate, agendas are clear, and follow-through does not fall through the cracks
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Manage domestic business travel logistics for speaking engagements and company needs, including schedules, materials, delivery coordination, and visibility for the broader team
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Vet incoming speaking opportunities and help leadership evaluate which events are worth time, travel, and operational investment
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Support people operations by helping with onboarding, Gusto-related requests, PTO tracking, contractor administration, and compliance-related coordination
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Review candidate resumes against leadership-provided hiring criteria and help keep recruiting workflows organized and moving
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Complete monthly budget reconciliations, enter actuals by deadline, and review QuickBooks transaction categorizations for accuracy
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Assist with invoice and Bill.com approval workflows, insurance renewals, audits, and documentation gathering for accounting and administrative partners
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Complete weekly inventory forecasting and update company-wide reporting documents with relevant travel, PTO, scheduling, and operational information
Requirements
Must-Have:
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5+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Operations Specialist, or similar role
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Experience supporting a founder, CEO, or senior executive in a startup, high-growth, or highly fluid business environment
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Strong executive calendar management, complex scheduling, inbox organization, and communication coordination experience
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Excellent written and verbal English communication skills, with the judgment to represent leadership professionally
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High attention to detail, strong follow-through, and the ability to manage multiple priorities without constant oversight
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Experience handling confidential executive, people, financial, or business information with discretion
Nice to Have:
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Experience with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, and modern calendar management tools
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Exposure to HR administration, onboarding, recruiting coordination, or resume screening
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Experience supporting executive travel, speaking engagements, events, or marketing collateral logistics
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Familiarity with budget tracking, reconciliations, invoice workflows, or financial administration
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Previous experience in a venture-backed startup, wellness, consumer products, healthcare, or women’s health company
Benefits
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Access to a $200K+ perk marketplace with discounts on 150+ global services.
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Option to withdraw up to 50% of approved earnings before payday.
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