Ensure the cost-effective operation in the Accounts Payables activities by driving and promote a high performance and engaged team, in order to deliver the best quality service
Supervise and coordinate invoice booking ensuring the SLA
Supervise and coordinate supplier queries on defined time
Supervise and coordinate regular and urgent payments liasing with Treasury/Master Data team to ensure payments within SLA
Ensure Accounts Payable month end activities are performed as planned
Liase and coordinate with Procurement in order to solve queries/improve processes (eg: pending workflows, No PO No pay / Paper vs PDF /PO closing, etc…)
Liase and coordinate with Internal control in order to comply with the policies requirements (e.g. SAT, OTV process, Direct Finance process, Duplicates, etc)
Coordinate record scanning and indexing functions (eg: Invoice interface issues, OCR, OCR automation…) ensuring the SLA
Ensure and perform expense controls to comply with the travel and HR policies when applicable (T&E)
Garantee that expense policies changes are updated and implemented (T&E)
Manage and solve interface issues (T&E)
Supervise and coordinate employee queries on defined time (T&E)
Supervise and coordinate accounts payable records to ensure accuracy and compliance with organizational finance chore controls (eg: debtors balance, suplier reconciliation, GR-IR, etc)
Manage KPI’s, monitor and promote corrective actions if needed
Manage resource allocation to ensure efficiencies
Strengthen collaboration and promote channels of communication with external and internal stakeholders.
Act as second point of escalation
Secure AL best interest representing both ALEBS and Country
Ensure SLA (contract) is up to date (RACI, FTE allocation, etc)
Ensure any Service update are duly signed and agreed by all parties
Manage Country escalations and related action plans
Report potential risks/issues and follow up on action plans with the Country
Manage team’s performance and develop correction plans when needed
Deploy, in accordance with HR guidelines, all human resources processes (e.g.annual appraisal, my voice, etc…)
Design individual development plans ensuring right successsion plans are in place
Promote synergy between team members and encourage team work
Set clear goals, clarify priorities to team members and ensure the proper follow-up
Coach, support and motivate in order to ensure team success