Administration & Scheduling
• Manage calendar, send meeting invites and coordinate scheduling across multiple international time zones
• Liaise directly with Mario’s contacts to confirm meeting times, following up as needed
• Handle general day-to-day administrative tasks
• Book flights, hotels, accommodation and rental cars
• Research thoroughly to find the best available deals (cost-consciousness is important — avoid overpaying for flights/hotels when better options exist)
Presentations & Materials
• Build presentations/decks in Canva or Keynote from Mario’s verbal direction (e.g., brand partnership pitches, show proposals), delivering a polished PDF slideshow as the end result
• Coordinate with a graphic designer when needed, managing the brief and gathering the required information
Research & Business Support
• Conduct research and organize findings across Mario’s ventures — e-commerce, international food export/import, and media business
• Take open-ended requests and run with them independently, bringing back organized, actionable information
• Work primarily via WhatsApp, iMessage, and voice notes rather than email — Mario prefers talking through tasks rather than writing lengthy emails
• Draft and send emails on Mario’s behalf based on voice notes or verbal instructions