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Moderna

Senior Manager, Medical Affairs Operations - Europe & Middle East

LocationWarsaw, Poland
Work modeon-site
Typefull-time
DepartmentMedical Affairs
Company size5,001–10,000 people
First seen1w ago
Last seen2d ago
Hiring process
If you’re interested in this role, please apply in English and include an English version of your Resume/CV.
The Role
About the company
Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients.
Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines.
This is an opportunity to sit at the operational center of Medical Affairs across Europe and the Middle East, connecting Global, Regional, and Country teams and turning Medical strategy into disciplined, measurable execution. As a Warsaw-based individual contributor, you will apply and evolve global operating models, processes, systems, and standards across a diverse regional environment—creating the connectivity, visibility, and operational rigor that enables Medical teams to deliver at scale.
Your remit will span medical and country planning, Field Medical Enablement and CRM, medical insights, Listening Priorities and Knowledge Attitude & Beliefs (KAB) measurement, financial and resource management, Medical Grants, performance reporting, launch and lifecycle readiness, and regional operations. You will also have the opportunity to work at the intersection of Medical Affairs and Moderna’s increasingly digital operating environment, supporting automation, AI-enabled capabilities and Generative AI tools that can simplify workflows, strengthen analytics, accelerate insights, and enable better decision-making.
Working closely with Europe & Middle East Medical leadership and Global Medical Affairs Operations, you will be a key connector across Medical, Finance, Procurement, Legal, Compliance, Quality, Digital/Technology, Commercial Digital, and Country teams. While your primary accountability will be Europe and the Middle East, you will operate within a global model and contribute to shared capabilities, global initiatives, and cross-region coverage when needed.
Here’s What You’ll Do
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Connect Global, Regional, and Country Medical Affairs teams, aligning priorities, processes, systems, reporting, and ways of working while ensuring regional and country needs and insights inform the continued evolution of global capabilities.
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Implement and continuously improve the Global Medical Affairs Operations model across Europe and the Middle East, enabling consistent standards and shared capabilities while allowing appropriate adaptation to country and regional requirements.
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Contribute to global initiatives and provide cross-region support or coverage for shared Medical Affairs Operations processes, systems, reporting, and priorities as needed.
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Support the translation of country Medical strategy into integrated regional and country plans, connecting strategic priorities with budgets, resources, milestones, risks, dependencies, and measurable outcomes.
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Enable effective execution of Medical Affairs activities across the EU & ME region, including Field Medical engagements, CRM, medical insights, Listening Priorities and KAB measurement, medical education, evidence generation, Medical Grants, and launch and lifecycle readiness.
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Manage and coordinate regional financial and resource operations, including planning, forecasting, budget tracking, contracting, purchase orders, invoicing, vendor management, and reconciliation in close partnership with Country teams, Finance, and Procurement.
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Develop and maintain operational plans, portfolio views, KPIs, dashboards, and reporting that create visibility into execution, performance, resources, risks, dependencies, and outcomes.
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Coordinate regional Medical Affairs business reviews and planning activities, including planning cycles such as CSE and ungating requests, QBRs, regional meetings, communications, and action and decision tracking.
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Partner with Global Medical Affairs Operations and Commercial Digital to support adoption and operational processes for the Customer Engagement Platform / CRM, including analytics, dashboards, automation, AI-enabled tools, and other Medical Affairs platforms.
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Explore opportunities to get closer to Generative AI and emerging digital capabilities, identifying responsible applications that can improve Medical Affairs workflows, reporting, analytics, knowledge management, and operational decision-making.
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Identify and implement process improvements, remove operational friction, and support standardization and best-practice sharing across countries and regions.
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Partner with Legal, Compliance, Privacy, Quality, and Country teams to ensure Medical Affairs operations reflect applicable European and country requirements, including data privacy, transparency, industry codes, local policies, and relevant regulatory and compliance guidelines such as EMA and GDPR requirements.
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Bring strong business and financial acumen to a complex matrixed environment, balancing multiple priorities while building alignment across Global, Regional, and Country stakeholders.
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Apply your experience of Medical Affairs operations—including medical planning, Field Medical, insights and measurement, financial and resource management, governance, and compliance—to translate global strategy and processes into effective regional and local execution.
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Operate effectively within Moderna’s global operating model, supporting shared processes and capabilities and contributing beyond the primary region when cross-region initiatives or coverage are required.
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Bring strong analytical, organizational, problem-solving, communication, and influencing capabilities, with rigorous attention to detail and the ability to navigate complexity across functions, countries, and stakeholders.
Here’s What You’ll Need (Minimum Qualifications)
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Bachelor’s degree in a relevant field (e.g., life sciences, public health, business) and 5+ years of relevant pharmaceutical, biotechnology, or life sciences experience, including Medical Affairs operations or related functions.
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Demonstrated experience managing complex operational initiatives across functions, countries, and stakeholders within a matrixed organization.
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Strong understanding of Medical Affairs operations, including medical planning, Field Medical, insights and measurement, financial and resource management, governance, and compliance.
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Experience translating strategy and global processes into effective regional or local execution and driving process improvement and adoption.
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Strong business and financial acumen, including experience with budget planning and tracking, forecasting, contracting, and vendor management.
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Strong analytical, organizational, communication, and influencing skills, with the ability to manage competing priorities and build alignment across Global, Regional, and Country teams.
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Understanding of the legal, regulatory, compliance, and data privacy requirements relevant to Medical Affairs within Europe and international markets.
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Demonstrated ability to work within a global operating model, including supporting shared processes, cross-region initiatives, and coverage outside the primary region when required.
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Strong organizational and problem-solving skills with attention to detail.
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Excellent communication skills, both written and verbal.
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Familiarity with regulatory and compliance guidelines (e.g., FDA, EMA, GDPR).
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Proficiency in English (verbal and/or written) required due to global collaboration needs.
Here’s What You’ll Bring to the Table (Preferred Qualifications)
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Advanced degree in a relevant field (e.g., life sciences, public health, business).
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Experience working in global organizations with cross-functional and cross-regional collaboration.
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Proficiency in medical information management systems and project management tools.
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Demonstrated ability to drive process improvements and implement best practices in medical affairs operations.
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Knowledge of product launch and lifecycle management in the biopharmaceutical industry.
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Vendor management experience related to medical affairs projects.
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A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.
Our Working Model
As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.
Moderna is a smoke-free, alcohol-free, and drug-free work environment.
Pay & Benefits
At Moderna, we believe that when you feel your best, you can do your best work. That’s why our benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.
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Competitive healthcare, plus voluntary benefit programs to support your unique needs
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A holistic approach to well-being with access to fitness, mindfulness, and mental health support
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Family building benefits, including fertility, adoption, and surrogacy support
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Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
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Savings and investments to help you plan for the future
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Location-specific perks and extras
The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.
About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.
By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Legal
Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.
Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [email protected].
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