Your Key Responsibilities Include:
• Assist in creating and setting up new communities to bid in the Vendor Database.
• Send out Bid Invites via email to interested vendors.
• Assist in creating Spec Level & Scope of Work and coordinate plans.
• Research and respond to bidders’ questions via email and phone calls.
• Pull bids from our bid program, NewStar; merge the bids to include base and options into Excel and format.
• Compile the lowest bids and create a budget template in Excel.
• Assist in the negotiation of contracts to include base and option.
• Assist in the execution of contracts and entering budgets.
• Respond to calls and emails from production and subcontractors regarding contracts, plans, questions, etc.
• Set up, maintain, protect, and ensure accuracy of all documents in Vendor Database to include plans, sublists, community information, documentation, etc.
• Provide ongoing support for Forward Planning, Centralized Purchasing Administration, and Subcontractors.
• Coordinate plan changes from production to consultants on new and active communities.
• Communicate outstanding issues where Purchasing and Forward Planning interface.
• Provide support for all vendor contracts, subcontractors, scopes, contracts, and production concerns.
• Communicate work progress and outstanding issues with the direct report daily.
• Perform other duties as needed or assigned.