We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.
Job Responsibilities
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Answer phone calls, confirm meetings, and arrange scheduled appointments
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Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
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Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
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Manage and maintain calendars and appointments
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Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
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Complete word processing tasks
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Research and organize data
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Maintain and manage contacts
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Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
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Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
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Manage social media channels and communicate with clients relating to relevant concerns and insights
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Order supplies
Requirements
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2+ years of solid experience in an administrative role as an Executive Assistant
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Quickbooks knowledge is a plus
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Familiarity with social media platforms
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Proficiency with Microsoft Office tools such as Word and Excel
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Ability to maintain regular and punctual attendance
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Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail
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Capable of adapting quickly to a changing environment
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Must be coachable, open to learning, and accepts feedback well
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Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience.
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Strong time-management skills and the ability to organize and coordinate multiple projects at once
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Navigate between multiple windows/browsers with ease, perform extensive internet research, and type fast
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Able to quickly learn new software and systems
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Ability to enter data into a computer quickly and accurately.
Minimum Technical and Work Environment Requirements:
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Internet Connection:
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Primary internet connection with a minimum speed of 15 Mbps.
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Backup internet connection with at least 10 Mbps.
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Backup connection must be capable of supporting work during a power outage.
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Primary Device:
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Desktop or laptop equipped with at least:
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Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
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A minimum of 8 GB RAM.
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Backup Device:
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Must meet or exceed the performance of an Intel Core i3 processor.
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Must be functional during power interruptions.
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A functioning webcam.
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A noise-canceling USB headset.
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A quiet, dedicated home office space.
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Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
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Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
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Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
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Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
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Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
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Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
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Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.