Investigations & Security & Administrative Support
Provide day-to-day administrative support to Global Investigative & Forensic Services and Corporate Security teams.
Maintain and update GIFS SharePoint sites including library structure, access, and governance.
Maintain GIFS email distribution lists.
Support onboarding of new employees (Teams, SharePoint, bios and profiles).
Provide administrative support to the Director of Security, Asia.
Respond to ad hoc requests including travel and expense inquiries.
Meetings, Events & Coordination
Coordinate meetings, conferences, and internal events including logistics, catering, and technology.
Support agenda coordination and provide timekeeping during events.
Coordinate and publish GIFS newsletters and internal communications via SharePoint and Viva Engage.
Financial Administration & Vendor Support
Support vendor onboarding and setup in EzPay for invoice processing.
Process and track invoices and support payment coordination.
Conduct first-level review of Concur expense reports and follow up on required edits.
Quarterly Claim Chargebacks
Compile GIFS’ expenses to be charged back to LTC and FedPoint
Maintain vendor records and support contract administration.
Collaboration Platforms & Communications
Administer SharePoint and Viva Engage platforms.
Ensure document management and access control standards are maintained.
Support communication and engagement initiatives across the security function.
Administrative Operations
Manage documentation and ensure audit-ready record keeping.
Support procurement and ordering of office supplies.
Assist with workflow improvements and administrative trackers.